Governance

EWCC is run by its members on a voluntary basis – everyone can contribute to our active community. Don’t be put off by the words “governance” and “committee” – EWCC only exists because of all of us, and it needs people to organise stuff and ride together. 🙂

Here is a link to the EWCC constitution as approved by British Cycling in 2015.

EWCC committee

The club is governed by a committee that is elected at the annual general meeting. The committee has responsibility for the management of the Club, its funds, property and affairs.

The club committee meetings are open to all club members – everybody is encouraged to come along on every second Monday of the month at 7.30 pm to discuss and agree on any activities affecting the club, such as as road races, time trials, audaxes,  EWCC academy items,  social event organisation, membership applications, finances, provision of training and coaching sessions, British Cycling matters, and any other item that’s currently a hot topic for the club members.

Minutes and reports

The standard agenda is shown below, and the venue will be announced on facebook closer to the day depending on availability.

  1. Apologies
  2. Previous minutes
  3. Matters arising from above
  4. Correspondence
  5. Reports:
    • Membership
    • Treasurer
    • British Cycling
    • Cycling Time Trials
    • Audax / Road Records Association
    • Go-Ride
    • Rides
  6. AOB
  7. Date of next meeting

 *AOB will be brought forward at the discretion of the Chair. Please email with items you wish to bring forward for discussion.

Annual General Meetings (AGM)
 
The Club will hold an AGM once in every calendar year and not more than 15 months after the last AGM. At every AGM:
  • The members will elect a committee including a chair, treasurer and secretary to serve until the next AGM;
  • The treasurer will produce accounts of the club for the latest financial year audited as the committee shall decide;
  • The committee will present a report on the club’s activities since the previous AGM;
  • The members will appoint a suitable person to audit the accounts;
  • The members will discuss and vote on any resolution (whether about policy or to change the rules) and deal with any other business put to the meeting.

Safeguarding

In order to maintain the safety and well-being of all club members, the club is required to appoint a welfare officer who has undergone an enhanced DBS check through British Cycling and has attended relevant safeguarding training. The club’s welfare officer is Nik Rorke and she can be contacted by email: .

The club follows the British Cycling Safeguarding Policy which can be seen here: https://www.britishcycling.org.uk/zuvvi/media/bc_files/rulebook/2018/22._Safeguarding_Children_and_Young_People_2021.pdf

 

 
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